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Author malcolmw  Date 20 Aug 10, 11:07  Views 8452
Description An explanation of membership status and their maintenance in the Club Control Panel
Category Club Control Panel  Type Information
Article scope
easy-Speak information

Membership Status

Users of the system MAY be members of your club (but not all users will be members of your club)

The system uses different status of club membership for each club to keep track of who should be included in meeting e-mail, who may speak at a meeting etc.

Some status are obvious - member, past-member, mailing list - and some are more specific and allow members of other local clubs or your Area Governor to take roles or speak at competitions.

Once your club is running smoothly you are very unlikely to use this screen.

You may access the Club Control features of the system by clicking on the hot-link 'Club Control Panel' at the bottom of all screens (just above the Toastmaster copyright notice).
Note that the link is only visible if you are logged in AND are authorised as system administrator for your club AND have your own club selected.

The following data are required for each membership status in your club:

Description (e.g. Member)

Full member of the club?
Only 'full members' may upload photographs and vote in polls created in the club's discussion forum.

User may manage meetings?
Users with this status may be assigned to be the 'Meeting Manager' and then change the agenda, assign members, send meeting e-mail etc.

User can make a speech at meetings?
Yes for members and guest speakers

User can take a role at meetings?
Yes for members and special guests

List this status of user with potential attenders?
Yes for members
No for everything else (Users with this status are still able to say that they will attend and are then be listed but are not listed as 'attendance unknown')

Show on attendance and actual edit screen
Yes if this status should be included on the role allocation screen used by the VPE or Meeting Manager - allowing them to enter the planned or actual attendance of someone who did not confirm for themselves. (For example a Guest attending for the second time where you want to show past attendance prior to membership)

Allocate roles automatically
Set this to 'no' for full members who you know will not attend often to prevent auto-role allocation from assigning them a role at meetings which must then be canceled manually.

User should receive meeting e-mail?
User should receive general e-mail?

Default settings when sending e-mail (but may be over-ridden when sending e-mail)
Past members or potential members who have requested that you do not send further e-mail to them should be placed in a group where you have set this e-mail status to 'Never'.

Treat as 'past' on the userlist
Enter a yes here to prevent this status of members from being displayed on the club's userlist. (Club officers have an option to tick a box at the bottom of the userlist and display all status of members)

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