| easy-Speak - Knowledge Base |
Quality Clubs resource
What makes a Quality Club? |
Efficient Organisation
Articles and tools to help with the administrative aspects of running a Quality Club. Includes explanations of the Club and District officer roles. |
| | | Downloadable files Download the planning calendar, Quality Club presentations and template forms |
| | | Registering Club Officers with World Headquarters Step-by-step procedure for online registration of Club Officers. |
| | | Insurance Cover for club meetings |
| | | Club's Mailing Address How to get World Headquarters mailings to the address you want |
| | | Freebies Free items at the WHQ store |
| | | Proxies Proxy Voting Forms |
| | | Re-instated, transfer and dual members How to register them |
| | | Notice of District Council Meeting 12th May 2007 |
| | Toastmaster Officers
A description of the roles and responsibilities of the Club Officers. |
| | | | Club President The role and responsibilities of the Club President |
| | | | Vice President of Education The role and responsibilities of the Vice President of Education |
| | | | Vice President of Membership The role and responsibilities of the Vice President of Membership |
| | | | Vice President Public Relations The role and responsibilities of the Vice President Public Relations |
| | | | Secretary The role and responsibilities of the Club Secretary |
| | | | Treasurer The role and responsibilities of the Club Treasurer |
| | | | Sergeant at Arms The role and responsibilities of the Club Sergeant at Arms |
| | | | Immediate Past President The role and responsibilities of the Immediate Past President |
| | | | Club Officer Roles Downloadable Training documents |
| | | District Division and Area Officers
Descriptions of the roles and responsibilities of the District, Division and Area Officers. |
| | | | | Elected District Officer Roles Mission/purpose and qualifications |
| | | | | Area Governor The duties and responsibilities of an Area Governor |
| | Officer Training
Articles and Links for District, Division, Area and Club Officer Training Materials. |
| | | | Officer Training Programmes for the second session this Toastmaster year |
| | Starting a New Club
Instructions and all the forms you need to start a new club. |
| | | | Starting a Club - Tips by Robin Chawner, founder of Solent Speakers |
| | | | Step-by-step process Downloadable files |
| | | | Sponsors and Mentors Helpers for new clubs |
| | | New Club Material
New club PR material and ideas |
| | | | | Posters for Club Start-up Tips and Examples of Posters for New Clubs |
| | | | | Brochures for Club Start-up Tips and Examples of Brochures for New Clubs |
| | | | | Presentations to Deliver at Club Start-up Tips and Examples of Presentations to use at Demo/Publicity meetings |
| | | | | Press Releases for Club Start-up Tips and Examples of Press Releases for New Clubs |
| | | | | Guest Information for Club Start-up Tips and Examples of Guest Information for Club Start-up |
Educational & Enjoyable Meetings
Articles and tools to help with preparing and conducting Quality Club meetings. Includes explanations of the meeting roles. |
| | Toastmaster Roles
Information about the roles at Toastmaster, suggestions and training. |
| | | | Toastmaster Roles Progression A chart showing progression through the various meeting roles |
| | | | Invocation & Pledge of Allegiance What does this role involve? |
| | | | Ballot Counter What does the Ballot Counter do at a meeting? |
| | | | Jokemaster Information about the Jokemaster role |
| | | | Quizmaster Information about the Quizmaster role |
| | | Toastmaster
Information on the role of Toastmaster for the Meeting |
| | | | | Toastmaster What is involved in being a Toastmaster at a meeting? |
| | | General Evaluator
Information about the General Evaluator Role |
| | | | | General Evaluator What does the General Evaluator do at a meeting? |
| | | Sergeant at Arms
Information on the role of Sergeant at Arms. |
| | | | | Sergeant at Arms What do I have to do? |
| | | Timekeeper
Information about the Timekeeper role |
| | | | | Timekeeper What does this role involve? |
| | | Grammarian & Ah Counter
Information on the role of Grammarian and Ah Counter |
| | | | | Grammarian The What? |
| | | | | Ah Counter What does the Ah Counter do at a meeting? |
| | | Topics Master
Information on the role of Topics Master. |
| | | | | Table Topics Master What does this role involve? |
| | | Evaluator
Information on the role of Evaluator or Topics Evaluator. |
| | | | | Evaluation What do I have to do? |
| | | | | Downloadable files on Evaluation Articles, links to other sources and downloadable files about Evaluation |
| | | | | Leadership Evaluator What to do ehn you're evaluating for CL credit |
| | | Warm Up
Information about the 'Warm Up' role. |
| | | | | Warm Up What do I have to do? |
| | | Reserve Speaker
Information about the role of reserve speaker. |
| | | | | About the 'Reserve Speaker' role A desription of what may be asked of you in this role. |
| | | Speaking
This category covers various aspects of preparing and improving your speech. |
| | | | | Prepared Speaker Overview |
| | | | | Useful resources when preparing a speech Useful resources for quotes and ideas when preparing a speech |
| | | | | Ten Top Tips for Terrific Table Topics Suggestions for excellence in Table Topics |
| | | Hospitality
Information about taking the role of 'hospitality' at a club meeting. |
| | | | | Hospitality What is expected from you when you take the hospitality role for a meeting? |
| | Meeting Ideas
Ideas for More Exciting Meetings. |
| | | | Ideas for variety in Club Meetings Links and Ideas for variety in Club Meetings |
| | | | Table Topics Add variety to your Table Topics |
| | | | Articles and downloadable files on Meetings Articles, links and downloadable files with sample meeting agenda etc. |
| | | | Better than TV! An audience-orientated approach to club meetings |
| | | | Silly Games Fun items for inclusion in meetings |
| | Toastmaster Manuals
A summary of the content in each of the Toastmaster Manuals. |
| | | | Competent Communication manual The 10 projects and a 'CC slip' |
| | | | Competent Leadership manual The 10 projects, roles and clarifications |
| | | | The Successful Club Series Description of modules from the Successful Club Series |
| | | | The Leadership Excellence Series Description of modules from the Leadership Excellence Series |
| | | | Advanced Communications Manuals Full list of projects from each of the Advanced Manuals |
| | Contests
Information on roles at a contest and organising a contest. |
| | | | Judge and Tiebreaking Judge Checklist for Judges other than Chief Judge |
| | | | Contests - An Overview Includes a description of each type of Contest |
| | | | Area and Division Contests Checklist for Area/Division Governor |
| | | | Contest Chair Checklist for the Contest Chair |
| | | | Chief Judge Checklist for the Chief Judge |
| | | | District 71 Contest Directive Directive for the number of Contestants 2006-7 |
| | | | Sample Contest Agenda Downloadable template for the Autumn & Spring Contests |
| | | | Club Contests Checklist for Clubs |
Maximum Achievements
Articles and tools to help the club achieve goals and awards. Includes explanation of the Distinguished Club Programme. |
| | | Other Programmes Details of Success/Leadership modules and Accredited Speaker programme |
| | | Educational System - Changes An explanation of the changes for those familiar with the old system |
| | | Educational System Changes - Frequenty Asked Questions Q and A on the July 2006 changes |
| | | Educational System - Summary The Communication and Leadership tracks in brief |
| | | Educational System - Details Details of the Communication and Leadership tracks |
| | | Distinguished Club Programme DCP summary and training aid |
| | | Membership Award Scheme 1st February to 31st March 2007 |
| | Mentoring
Articles on Building a Mentoring Program in Your Club. |
| | | | Mentoring Supporting a new or existing member |
| | | | Links and Documents on Mentoring Links and documents that may be downloaded |
| | Competent Leadership
Information about the competent leadership track |
| | | | Competent Leadership manual Link |
| | | | Online CL tracking Tracking the new Competent Leader award |
Publicity
Promoting Toastmasters and your Club |
| | | Promotional Presentations Presentations about promoting your club |
| | | PR Never Sleeps PR suggestions for all the year |
| | | Publicising Contests Have you considered the excellent PR opportunities of Club, Area and Division Speech and Topics Contests ? |
| | | Press Releases - Useful Tips Guidance on "Press Releases" - and specifically with respect to Contests |
| | | Club Open Nights Promoting with Open Evenings |
| | | How do you use the Web to promote your Club? Using Community and Club Websites - and of course the District Website |
| | Marketing and Membership Building
Promoting and Marketing Your Club. |
| | | | Posters and Flyers Example leaflets from our clubs |
| | | | Links to Other Resources Links to Marketing resources on other web-sites |
| | | | Club Growth Links to Articles on Club Growth |
| | | | Radio and TV Interviews Recordings of broadcasts in District 71 |
| | | | Recognising Membership Building Cubs getting recognition for the hard work they put in each year to gain new members |
| | Press Releases
Press releases from the District and from Clubs are stored here |
| | | | Irish inspiration wins world number 4 ranking District 71 - number four in the world |
Other Information
Other information about Toastmasters and using this site. |
Toastmasters
Information about the Toastmasters organisation. |
| | | How and where did Toastmasters Start? History and background |
| | | Toastmaster Organisation and Structure What are all these Region, District, Area and so on? How is Toastmasters run? |
| | | Club officers Club Officers and what they do |
| | | Getting Started with a Toastmaster Club - Earning your CC, formerly CTM Prepared speeches and Table Topics |
| | | Ted Corcoran's 'Sing-Song' Feature of the International Convention |
Conference Presentations
Downloads of the Conference presentations are available here. |
| | | The Autumn 2005 Conference - Leamington Spa Downloads of presentations made at the Spa Conference |
| | | The Spring 2006 Conference - Mulingar Downloads of presentations made at the Mulingar Conference |
| | | The Autumn 2006 Conference - Nenagh Downloadable documents from the Nenagh Conference |
Newsletters
District Newsletters and articles that you may use when preparing your own newletter |
| | | District 71 Newsletters All the recent District Newsletters are here |
| | | International Toastmaster Newsletters Newsletters from other Toastmaster Districts around the world |
| | | Newsletters from District 71 Clubs Club newsletters from Britain and Ireland |
| | Newsletter Articles
This section includes articles that are of general interest to Toastmasters and may be re-used in newsletters by other clubs, districts and divisions. Please acknowledge the original author when you use an article from here and contribute new ones. |
| | | | - Snippets Snippets of information that you may include in your newsletter to help members get more from easy-Speak |
| | | | Tips for Successful Speaking Tips for Successful Speaking (1) |
| | | | Tips for Successful Speaking Tips for Successful Speaking (2) |
| | | | Structuring Effective Presentations Structuring Effective Presentations |
| | | | How to make better Conference Presentations How to make better Conference Presentations |
| | | | How to Have a Laugh How to Have a Laugh |
| | | | Have Fun! Have Fun! |
| | | | How to Plan Your Speech or Presentation How to Plan Your Speech or Presentation |
| | | | How to Get Started How to Get Started |
| | | | Listen and Learn Listen and Learn |
| | | | How Am I Doing? How Am I Doing? |
| | | | Death By PowerPoint Death By PowerPoint |
| | | | Presenting your business Newsletter article from Chantal with tips from Toastmaster training |
Using This Site
Information about using this website. |
| | | easy-Speak: application overview The 'helicopter view' of what this system does |
| | | An overview of system features from a user point-of-view. What you need to know to get the best from this system |
| | | Using Links from your Club web-site Example links to easy-Speak from your Club's web-site |
| | | System update log This document lists the changes made in each version of the system |
| | | Data Protection Issues Retaining and securing personal data for your club members. |
| | | My PC won't log me in automatically What to do if your PC won't remember the 'Log me on automatically each visit' setting |
| | | Video Training clips Short video showing the actual screens with commentary explaining their use. |
| | | Want another language? Read this if you would prefer to use easy-Speak in a language other than English |
| | | easy-Speak: What's available at the District, Division or Area level An overview of the features that are relevant here. |
| | Club Management
How to use the application to get the best for your club. |
| | | | In what circumstances can a member volunteer for a role on-line? Description of how the system may be configured for your club |
| | | | How to create a Poll Creating a posting in your club discussion forum that contains a 'poll' allowing members to vote on a subject. |
| | | | Changing or correcting user data How to correct telephone numbers, schedule a speech or upload a photograph for your members. |
| | | | Recording an external speech How to record a speech that one of your members made outside the club |
| | | | Create a New User How to create a new user on the system as a member of your Club |
| | | | Add an existing easy-Speak user as a member of your club How to add an existing easy-Speak user to your club. |
| | | | Running a Membership Campaign How easy-Speak can help you to keep track of new members |
| | | | E-mail to all your members How to send an e-mail to all your members or to certain status of members |
| | | | Managing the front page of the site for your Club, Area, Division or District How to create 'news' or the 'welcome' information. |
| | | | Changing the location of your Club on the site maps and 'find a club' How to find the correct location for your Club and request that it be changed on the site maps and 'find a club' |
| | | | Changing the officers for your club. How to change the person assigned to each officer position in your club (or Area/Division/District) |
| | | | The IM Portal How to use the extended portal system to create a website for your Club/Area/Division etc |
| | | | Tracking Leadership Awards How to use the system to keep track of members' progress for CL and AL awards |
| | | Club Control Panel
Details on the settings in the Club Control Panel: |
| | | | | Welcome Page Links Standard Links that can be added to text for use on the Club Welcome page (or in an external web-site) |
| | | | | The Club Control Panel Explanation of overall settings for your club in the Control Panel |
| | | | | The Club Officers Control Panel Explanation of the settings for your club officers in the Control Panel |
| | | | | Meeting Roles An explanation of the standard 'meeting roles' and their maintenance in the Club Control Panel |
| | | | | Locations An explanation of the use of locations and their maintenance in the Club Control Panel |
| | | | | Membership Status An explanation of membership status and their maintenance in the Club Control Panel |
| | | Running the Meeting
Information on creating a meeting, advising members about it by e-mail, creating the agenda, allocating members to roles and finally recording what actually happened |
| | | | | The agenda e-mail system How to use the agenda e-mail routine |
| | | | | Creating a Meeting Information about creating a meeting to show in the calendar. |
| | | | | Assigning Members to Roles Assigning Members to Roles |
| | | | | An overview of Creating and Running a Meeting An overview of how to create and run a meeting on easy-Speak |
| | | | | Editing the Agenda Changing the Agenda to suit a particular meeting |
| | | | | Recording what actually happened How to use the 'Actual' screen to record actual attendance and roles. |
| | | | | Assigning Speeches for the meeting How to assign the speakers and identify which speech they will make. |
| | | | | Adding a Guest Speaker How to add a guest speaker to the agenda |
| | | | | How the Automatic Role Assignment Works A technical explanation of the role assignment engine and the settings it uses. |
| | | | | Club Officer Training How to use the easy-Speak system for your Club or District Officer Training |
| | | Getting Started
Getting your club started on easy-Speak. |
| | | | | Importing Member details from a spreadsheet How to import Member names, user-id, telephone numbers etc from a spreadsheet |
| | | | | Getting Started How to get your club running on easy-Speak |
| | | | | Importing Members Speeches from a Spreadsheet How to get your members' history up-to-date by uploading past speeches |
| | District Management
Descriptions of features used outside the club level are kept here |
| | | | Email all, or a selected type, of District and Club Officers This document explains how to use the mass e-mail system to send an e-mail to all officers of a selected 'type' (for example all Club Presidents) |
| | | | Candidates Corner A review of the way that the Candidates Corner works |
| | User Information
Hints and tips for individual members to help you get the best from this program. |
| | | | How do I get back after selecting 'Print Agenda'? How to navigate back to the system |
| | | | How do I upload a picture to the Photo Gallery? Help on uploading photographs to the club photo gallery |
| | | | How can I say that I will [will not] attend a meeting and accept [reject] a role? Using the agenda screen or responding to a meeting e-mail from your VPE |
| | | | How do I book a speech for a future meeting? How to enter the details of a speech that you would like to make. |
| | | | The Club 'Member Charts' How to understand and get the best from the information presented in the seven charts |
| | | | Watch for updates How to 'watch' an agenda or discussion topic for changes |
| | | | How do I join the Word of the Day contributors and what does it involve? An explanation of what is needed in a Word of the Day entry. |
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