The Role Goals and Objectives:
Host Toastmaster is the meeting's director and host. Participants should be introduced in a way that enourages the audience to listen to them. The Toastmaster creates an atmosphere of interest, expectation, and receptivity.
At Creekbank Club, a member has to attend at least 6 meetings and complete Level 1 of Pathways Learning Path before asquiring the role. You need to become familiar with the Club and its procedures by the time you fulfil this role yourself.
Before the meeting:
- Check with the Vice President of Education to find out if a special theme has been set for the meeting and if there are any programme changes.
- Work with the General Evaluator to ensure all club participants know their roles and responsibilities.
- Introduce speakers during the club meeting, including their speech topic, project title, objectives, delivery time, etc. during your introduction.
- Ensure smooth transitions between speakers during the club meeting.
- Call the Table Topics Master to discuss his or her duties. Provide the Table Topics Master with a list of programme participants to ensure these people will not be called on for responses.
- Call all Speakers in advance to remind them that they are speaking. Ask for their speech title, manual project number, purpose to be achieved, time requested and something interesting which you can use when introducing them (job, family, hobbies, education, why this topic for this audience etc.).
- Call the General Evaluator to confirm the assignment.
- Prepare introductions for each Speaker. A proper introduction can add to the success of the Speaker's presentation.
- Prepare remarks which can be used to bridge the gaps between programme segments. You may never use them, but you should be prepared to avoid possibly awkward periods of silence.
- Remember that performing as Toastmaster is one of the most valuable experiences in your Club work. The assignment requires careful preparation in order to have a smoothly-run meeting.
At the meeting:
- Arrive early in order to finish any last-minute details.
- Check with the speakers for any last-minute changes.
- In British clubs - sit near the front of the room for quick and easy access to the lectern.
- In Irish clubs - you will normally be sitting at the top table.
During the meeting:
- Preside with sincerity, energy and decisiveness. Take your audience on a pleasant journey and make them feel that all is going well.
- Study the Agenda carefully so that you do not miss any Timekeepers Reports or invitations to vote.
- Always lead the applause before and after each presenter.
- After your introduction of another presenter, remain standing near the lectern until you have shaken hands - signifying your hand over of control of the meeting - then be seated.
- When another presenter has finished, shake hands again to signify that control of the meeting is returning to you.
After The Meeting:
- Log into the meeting on the club easy-speak page.
- Enter actuals of attendance.
- Log awards that were presented during the meeting.
- Log Table Topic speakers if any.
- Close the meeting on Easy-Speak website.
For more resources of the role fulfilment please visit Toastmasters.org Role Page and Easy Speak Knowledge Base.
More great tips on the role from a speechwriter, executive communications specialist and coach, and the CEO and founder of "Thoughtful Speech" Felicity Barber: