easy-Speak - Constellation       
   
Constellation
easy-Speak 
Username:

Password:

 Remember me



I forgot my password

Don't have an account yet?
You can register for FREE


easy-Speak Training



Our Blog  (Constellation) 
Meeting roles explained, for Constellation TM members

Hello Constellation Members

The posting below is a summary of how we hope you will fulfill each of the meeting roles that will be assigned to you.  Please feel welcome to tell me any corrections or improvements you recommend to this page.

1. Are you coming to the meeting? Please let us know on Easy-Speak.org , ideally for a number of meetings into the future so we will know if we can schedule you for a role.  If you later find you can't attend, please change your attendance status for the meeting.  ("How-to" tips for using easy-speak.org are here:
 
https://easy-speak.org/portal.php?page=5067&t=30386&tt=127&sid=616be0648f2c86540fa26310ca503043

 2.  Can you do the meeting role you’ve been assigned?  As soon as we enter the upcoming meeting roles onto our web site, easy-speak.org, please click on either the "thumbs-up" icon to accept the role or the "thumbs-down" icon to turn it down.  If you later find you won't be able to attend the meeting, in addition to clicking that you can't attend the meeting, please click the "thumbs-down" icon to refuse any roles that you had accepted earlier for that meeting.  Alternatively, you may email Doug Cooper and ask him to do it.

 3. Signing up for speeches:  When you wish to schedule a speech for a particular date, please let me know and also go into the web site to name  it. If you like, you may write a brief introduction that the Toastmaster will read out before you give your speech. 

 4.  Toastmaster:If you are to be Toastmaster, please do the following:

 

  • Tell Doug Cooper or me the theme of your meeting, so we can enter it into Easy-Speak.org
  • Bring copies of the agenda for all the members.  At least for yourself and the timer, please print the detailed agenda (click "detail" button at the top right of the meeting page).  For the others, you may choose to print the less detailed "agenda", to the right of the "detail" button.
  • Look on the meeting's page to see if each speaker has written an “Introduction” to their speech.  If so, please print it out and present it with accuracy when you introduce their speech.
  • Read over the "detailed agenda" a number of times before the meeting so you will be familiar with the flow, and able to run a smooth meeting.

 

 5.  Speakers:

  • Overhead projector: If you need to use the overhead projector, please contact the club's secretary, Linda Double at Linda.Double@ottawa.ca who will bring the required City laptop and operate the overhead projector. She may agree to meet you before the meeting to connect your device and ensure that all is working.  Please recognize that such equipment can be temperamental so you will need to be prepared to carry on without it if it doesn't work as you start to give your speech.
  • On the day you present a speech, be sure to bring the  workbook in which the speech is described, along with about14 photocopies of the page on which members will write their comments.  Before the meeting starts, distriubute the copies on the tables and give your CC book to your speech evaluator, opened to the page where the speech's goals are listed. Just before you give your speech, the evaluator will tell the group the speech's goals, as summarized in your book. While you speak, the evaluator will write his or her comments about your speech in your book.

 

 6.   Tasks as an Evaluator:  Please familiarize yourself with the speach's goals before the meeting so you'll present a succinct and clear one-minute statement of the speech's purpose.  For your evaluation, list some of the speech components one can comment on, such as the strength of the introduction and conclusion, the speech's organization, or the speaker's improvement in a certain aspect.  In delivering your oral evaluation, please remember to be specific about the things you liked, and to emphasize the positive -- the goal of an evaluation is not to drive members away from the club, but to encourage them to continue their development! 

7. Tasks as Table Topics Master:  From the front of the room, present your prepared, one-minute background statement explaining your theme.  Have at least six one-sentence topics ready. You may call for volunteers or select people who have not yet spoken much.  Keep a list of who speaks.  Immediately after the last Table Topics speaker, remind everyone to vote for the best Table Topic Speaker , and read out a list of the names of those who presented a table topic.  Collect the ballots.  Near the end of the meeting, the Toastmaster or General Evaluator should give you an opportunity to announce the winner. The Toastmaster will present the award ribbon.

8. Tasks as Warm-Up Master:  Please say you will be inviting each person who doesn't have an assigned speaking role to  say two or three sentences related to the day's theme.  Do the task yourself, modeling brevity. They may say “pass” if they prefer not to speak.

9. Tasks as General Evaluator:  Comment on the meeting, especially on the speech evaluators.

10.  Tasks as Timekeeper:  Use the times shown on the right margin of the agenda as your guide to when to set the lights.  When someone is giving a speech, and you have set the red light to show they are out of time, 15 seconds later , please stand up and stay standing until they conclude.  For people doing table topics or warm-up snippets, 15 seconds after their time is up, please start the applause. This should be done with a lot of humour so there will be no hard feelings!

11.  Tasks as Seargeant At Arms:  You will help to set up the room, ensuring that everyone has a name card in front of them, including guests. You will open the meeting by banging the gavel, welcoming everyone, and givng a tip of the day. Then, introduce the Toastmaster.

12. Grammarian:  Bring a Word of the Day, in large print, to tape to the lecturn.  (Select a word that would commonly be used in public speaking, and that we would benefit from having clarified, and from practicing.) State its meaning and give a sample sentence. Explain that your role will be to count people's "um"s and other filler words, and note any gramatical errors and any particularly elegant uses of English, to report on them near the end of the meeting.

13. General Evaluator: Note the overall flow of the meeting and anything you would suggest for future meetings. Comment on the performance of the speech evaluators.

 Thanks!!

Jean Sorensen, Vice President, of Education

LABELS:
Posted: Constellation, 21 Jan 12, 18:35 by Forgotten User    Comments:


Home      Next
 

Toastmaster Automation v2.20 - Sponsored by Malcolm Warden   © 2005-21 MalW

Terms and Conditions (Revised 2018-04-23)       Privacy Policy (Revised 2018-04-23 16:00)
The names Toastmasters International and all other Toastmasters International trademarks and copyrights are the sole property of Toastmasters International
This website is developed, supported and financed by Toastmaster members for use in their own clubs with the cooperation of Toastmasters International. It is only available to Toastmasters clubs.