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[CLOSED] MEMBER: Add "Membership paid until" field

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bdaniel



Contributor

Joined Date: 2007-07-20, 16:59
Posts: 467
Location: Givat Ze'ev, Israel

Post Post subject [CLOSED] MEMBER: Add "Membership paid until" field   Posted 04 Oct 10, 14:31    Reply with quote

Our club, as is standard, allows members to join for six-month periods, but we encourage members to sign up for a full year (including a small discount on the membership fee if they do). I've seen other clubs that have an option along those lines.

I think it would be nice if we had a way of recording on easy-speak that a member has paid up until a given renewal period. This would also make it easier to keep track of who has already paid and who needs a visit from the goons come renewal time.

Thanks!


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Daniel
Jerusalem Toastmasters, VP Education
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KaiS



Developer

Joined Date: 2008-09-06, 21:21
Posts: 83
Location: Barcelona, Spain

Post Post subject Re: TREAS: Add "Membership paid until" field   Posted 05 Jan 11, 21:40    Reply with quote

adding to this, two other use cases:
- some clubs sign new members up for exactly 12 month, no matter when in the year they join. Later on, at the next renewal (which could September or March) they will then only be required to pay the difference, since they might still have a few months "credit".
- when chartering a new club, the club pays to HQ for the charter members from the month of the charter date for 6 month. Example: club charters in August, so the 20 charter members are paid till the end of January. At the renewal from the club to the HQ, those members will only pay 2 more months (Feb+March). A new member entering the club in September will have to be signed up for just 1 month, before then being available for the 6 month renewal a few days after ...

One other remark: I'm feeling a little worried with the thought that financial data could go into Easy-Speak. How is the feeling among others, especially the Development team - is this system secure enough for that? We don't have any https encryption, we send passwords out in clear text ... what could possibly go wrong? With the current agenda-building, the worst case is someone edits your agendas. Once financial data is part of Easy-Speak, the worst case could be that the club / treasurer loses money ... so this specific feature request should receive special care on backup / regular export and email notification on all changes, to have a good audit trail and a backup of the data in other places...

HTH, Kai

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bdaniel



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Joined Date: 2007-07-20, 16:59
Posts: 467
Location: Givat Ze'ev, Israel

Post Post subject Re: TREAS: Add "Membership paid until" field   Posted 06 Jan 11, 08:04    Reply with quote

Kai, we're not doing payments through easy-speak -- just recording who has paid until when. Presumably, there are other ways to verify information (such as reviewing cheques cashed, etc) as well. The idea here isn't to replace any other records, it's to provide a central location to look things up for convenience. If there's ever a question as to whether or not someone paid, and until when -- well, that's not what this is intended for. (At least, it's nothing like what I had in mind when I suggested this.)

Given all that, I don't see how this may be of any concern. A note indicating that someone has paid membership until date X is not financial information.

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Daniel
Jerusalem Toastmasters, VP Education
Modi'in Toastmasters

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PaulO



Developer

Joined Date: 2009-07-20, 21:22
Posts: 563
Location: Redmond, Washington

Post Post subject Re: MEMBER: Add "Membership paid until" field   Posted 27 Dec 11, 21:33    Reply with quote

Paid Until flag added to User List


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