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[CLOSED] meeting e-mails

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VickiSimpson



easySpeak guru

Joined Date: 2007-07-09, 21:48
Posts: 365
Location: Charlotte, NC

Post Post subject [CLOSED] meeting e-mails   Posted 29 Dec 11, 18:24    Reply with quote

I just sent the 1st e-mail for my January 6th meeting.  I left the defaults to send the e-mail to which included all members and guests that had visited.  When I sent it, I got the message that only 6 people were sent the e-mail.  What did I do wrong.


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District 37

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malcolmw



Site Admin

Joined Date: 2003-07-08, 19:35
Posts: 7731
Location: Newnham on Severn, Gloucestershire, UK

Post Post subject Re: meeting e-mails   Posted 29 Dec 11, 18:49    Reply with quote

Not enough information here to answer the question.

How did the list of people included (or excluded) match the list of members?

You have several people who have already said that they will attend - they would not be included on  e-mail one inviting them to the meeting Smile


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JLDouglas



Joined Date: 2012-10-01, 02:00
Posts: 1

Post Post subject Re: meeting e-mails   Posted 29 Oct 13, 20:52    Reply with quote

I am new to easy-Speak and would like to know how to turn off auto emails until I full understand how to use the system. I do not want emails going out as I try things.

Thanx in advance.


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malcolmw



Site Admin

Joined Date: 2003-07-08, 19:35
Posts: 7731
Location: Newnham on Severn, Gloucestershire, UK

Post Post subject Re: meeting e-mails   Posted 29 Oct 13, 22:27    Reply with quote

That's VERY easy Laverne - just don't push any buttons to send e-mail to people. Wink

Nothing in easy-Speak is sent out to members unless there is a deliberate choice and human action to send it.

Once you are running normally I'd expect you would send mail to members to advise them of role assignment and ask for confirmation etc but that's your choice for when to do it (or not do it).

Mentors may be advised by e-mail when their mentee requests a speaking opportunity - but that only happens if the member themself requests the speaking slot (i.e. not when the VPE books it for them) and only if the club options specify it.

New members and Visitors that are added in the normal process (because they attended a meeting or signed up) will be sent a welcoming e-mail with their username and password. - but you won't do that yet until you have it all working and it's routine to add your Visitors as part of the follow-up.

You will be adding all your members by spreadsheet import - which sends nothing to the members and sets you up to make a small training session where you hand out the usernames and passwords and tell them how to log in.
 


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