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VPE meeting agenda emails

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maber



Joined Date: 2010-11-26, 16:38
Posts: 32
Location: Quebec city

Post Post subject VPE meeting agenda emails   Posted 28 Feb 12, 18:11    Reply with quote

Add the following email's to simplify the VPE task.

informe the meetings toastmaster to enter a theme for next meeting.

informe the grammarian to choose the word of the day.

informe each speaker to enter speech title and project number.

These three email should give the possibility to set up an auntomated alerte for a certain time interval, say 12 hours or 24 hours)


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malcolmw



Site Admin

Joined Date: 2003-07-08, 19:35
Posts: 7785
Location: Newnham on Severn, Gloucestershire, UK

Post Post subject Re: VPE meeting agenda emails   Posted 28 Feb 12, 19:30    Reply with quote

Thanks for your suggestions Marc - Answers/comments inline

Inform the meetings toastmaster to enter a theme for next meeting.
Inform the grammarian to choose the word of the day.

Look at the way that meeting roles are set up in the Club Control Panel.
Specifically the field 'Role Comment sent on e-mail' and you will see how to do this already.

 

inform each speaker to enter speech title and project number.

This is already included in the meeting e-mail sent to anyone with a 'Speaking' role where the title has not beeen entered

 

These three email should give the possibility to set up an auntomated alerte for a certain time interval, say 12 hours or 24 hours) 

A basic philosopy of easy-Speak is that it is designed to help the VPE and other club officers to run their club well but that every action will be under the control of a human and the system will never run away with you (by sending repeated e-mail for example)
If your club members ignore the messages that are sent to them there is an issue to be addressed - but spamming them with more e-mail is not the solution 

 

 

 

 

 

 

 

 

 


_________________
Kind regards

Malcolm
easy-Speak Developer
England

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