Author malw
Date 17 Apr 20, 13:22
Views 11441 Keywords Description Detailed description, with example, of how to set up online club meetings. |
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How to set up your online meetings |
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Before you start to add your online meetings to easy-Speak please consider this article and the choices that you are about to make for your club meetings:
I'll use the example of a Zoom meeting: http://us04web.zoom.us/j/7094012267 That splits into two parts
Examples, using Webex, GoToMeeting and Microsoft Teams are shown at the foot of this article There are three actions to make this work for your club: 1 - You must add a new location in your Club Control Panel
2 - You must then edit each meeting that you want to hold online to use the new location that you just added 3 - You must then edit the agenda for that meeting again to show the call details for that specific meeting
In the Control Panel: Club Control Panel > Locations edit Location Settings
If you do NOT welcome guests to these online meetings, use the third option 'Virtual Hidden' and the meetings will not be listed in the calendar with other online meetings if the user is not already connected to your club. Non-members of your club may contact you via the website and asked to be given access. (as 'Visiting Toastmaster', 'Special Guest' or whatever satus you have created in your club. If you select the normal option 'Virtual (internet meeting)' the meeting will be displayed to guests but only logged in users of easy-Speak will see the link to your online meeting.
Edit the meeting(s) concerned and change the venue to use the new venue you just created You will then have additional choices on the agenda screen....
Meeting Edit (VPE permissions) Meet online: Click here to join meeting 7074012263 Edit meeting link: us04web.zoom.us/j/ (text )
Enter ONLY the call reference in the 'Edit meeting link' box. The rest of the url must come from the location that you entered in the Control Panel. Put some text into the narrative text (for Zoom that is likely to be the reference number again) We strongly recommend that you set your Zoom meetings with a password. There are THREE 'Save buttons on the agenda screen. All of them are enabled when you enter the call reference and any one of them will save the details of the meeting. What a user sees - Meeting View
Explanation: The full URL for the meeting will be: http://us04web.zoom.us/j/7024012263?pwd=Nk9uVlc3TElUOEpwNXltZldkY3NKZz09 That is made up of two parts:
The two pieces are concatenated to produce the clickable link shown above. Another example using GoToMeeting software The full url for the meeting will be: global.gotomeeting.com/join/345023973 That is made up of two parts:
Another example using Webex software
The full url for the meeting will be: myco.webex.com/myco/j.php?MTID=3 That is made up of two parts:
Another example using Microsoft teams software
The full url for the meeting will be: teams.microsoft.com/l/meetup-join/19%3ameeting_MWNjazA3YjgtMTdkZi00NGY5LWJkYTgtMjFhNDY5NTA5Y That is made up of two parts:
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