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easy-Speak - Knowledge Base
Using This Site
Information about using this website.
    easy-Speak: application overview  The 'helicopter view' of what this system does. - (1st April 13, 19:07)
    An overview of system features from a user point-of-view.  What you need to know to get the best from this system. - (1st January 07, 08:27)
    Using Links from your Club website  Example links to easy-Speak from your club's website. - (13th April 09, 15:50)
    Data Protection Issues  Retaining and securing personal data for your club members.. - (3rd July 13, 16:29)
    My PC won't log me in automatically  What to do if your PC won't remember the 'Log me on automatically each visit' setting. - (1st January 07, 08:28)
    Setting up your club in a language other than English  Read this if you would prefer that your club use easy-Speak in a language other than English. - (21st March 15, 17:38)
    easy-Speak: What's available at the District, Division or Area level  An overview of the features that are relevant here.. - (12th July 15, 13:52)
Club Management
How to use the application to get the best for your club.
    In what circumstances can a member volunteer for a role on-line?  Description of how the system may be configured for your club. - (1st January 07, 08:29)
    How to create a Poll  Creating a posting in your club discussion forum that contains a 'poll' allowing members to vote on a subject.. - (1st January 07, 08:29)
    Changing or correcting user data  How to correct telephone numbers, schedule a speech or upload a photograph for your members.. - (23rd July 15, 11:38)
    Recording an external speech  How to record a speech that one of your members made outside the club. - (18th March 15, 15:03)
    Create a New User  How to create a new user on the system as a member of your Club. - (16th August 13, 11:08)
    Add an existing easy-Speak user as a member of your club  How to add an existing easy-Speak user to your club.. - (19th May 13, 11:16)
    Running a Membership Campaign  How easy-Speak can help you to keep track of new members. - (1st January 07, 08:30)
    E-mail to all your members  How to send an e-mail to all your members or to certain status of members. - (1st January 07, 08:30)
    Changing the location of your Club on the site maps and 'find a club'  How to find the correct location for your Club and request that it be changed on the site maps and 'find a club'. - (1st June 11, 17:11)
    Changing the officers for your club.  How to change the person assigned to each officer position in your club (or Area/Division/District). - (21st June 13, 07:29)
    Tracking Leadership Awards  How to use the system to keep track of members' progress for CL and AL awards. - (31st July 17, 08:15)
    Different Layouts for the printed agenda  An explanation and examples of the Agenda layout. - (28th November 08, 21:25)
    Outstanding Toastmaster  Use easy-Speak to manage the Outstanding Toastmaster award in your club. - (29th May 11, 19:10)
    Member Survey  Use easy-Speak to manage a survey of your members.. - (29th May 11, 19:15)
    Managing the website for your Club  How to edit the pages of your website and add new pages. - (26th April 13, 10:53)
   Club Control Panel
Details on the settings in the Club Control Panel:
      Welcome Page Links  Standard Links that can be added to text for use on the Club Welcome page (or in an external web-site). - (29th June 13, 08:19)
      The Club Control Panel  Explanation of overall settings for your club in the Control Panel. - (15th February 12, 23:07)
      The Club Officers Control Panel  Explanation of the settings for your club officers in the Control Panel. - (31st July 13, 10:10)
      Meeting Roles  An explanation of the standard 'meeting roles' and their maintenance in the Club Control Panel. - (14th September 17, 11:44)
      Locations  An explanation of the use of locations and their maintenance in the Club Control Panel. - (12th December 14, 00:27)
      Membership Status  An explanation of membership status and their maintenance in the Club Control Panel. - (20th August 10, 11:07)
   Running the Meeting
Information on creating a meeting, advising members about it by e-mail, creating the agenda, allocating members to roles and finally recording what actually happened
      The agenda e-mail system  How to use the agenda e-mail routine. - (9th January 15, 13:38)
      Creating a Meeting  Information about creating a meeting to show in the calendar.. - (14th December 13, 18:31)
      Assigning Members to Roles  Assigning Members to Roles. - (23rd October 13, 23:00)
      An overview of Creating and Running a Meeting  An overview of how to create and run a meeting on easy-Speak. - (10th October 13, 11:30)
      Editing the Agenda  Changing the Agenda to suit a particular meeting. - (2nd June 16, 10:07)
      Recording what actually happened  How to use the 'Actual' screen to record actual attendance and roles.. - (15th February 12, 18:48)
      Assigning Speeches for the meeting  How to assign the speakers and identify which speech they will make.. - (2nd May 13, 19:32)
      Adding a Guest Speaker  How to add a guest speaker to the agenda. - (17th June 13, 23:30)
      How the Automatic Role Assignment Works  A technical explanation of the role assignment engine and the settings it uses.. - (1st January 07, 08:43)
      Club Officer Training  How to use the easy-Speak system for your Club or District Officer Training. - (18th January 07, 02:08)
   Getting Started
Getting your club started on easy-Speak.
      Importing Member details from a spreadsheet  How to import Member names, user-id, telephone numbers etc from a spreadsheet. - (28th December 16, 13:23)
      Importing Members Speeches from a Spreadsheet  How to get your members' history up-to-date by uploading past speeches. - (23rd March 17, 17:17)
      Loading CL history  How to get your club's Leadership history Loaded. - (17th May 13, 18:48)
District Management
Descriptions of features used outside the club level are kept here
    Email all, or a selected type, of District and Club Officers  This document explains how to use the mass e-mail system to send an e-mail to all officers of a selected 'type' (for example all Club Presidents). - (25th March 07, 12:49)
    Candidates Corner  A review of the way that the Candidates Corner works. - (25th March 07, 12:50)
User Information
Hints and tips for individual members to help you get the best from this program.
    How do I get back after selecting 'Print Agenda'?  How to navigate back to the system. - (1st January 07, 08:44)
    How do I upload a picture to the Photo Gallery?  Help on uploading photographs to the club photo gallery. - (1st January 07, 08:44)
    How can I say that I will [will not] attend a meeting and accept [reject] a role?  Using the agenda screen or responding to a meeting e-mail from your VPE. - (15th February 12, 19:24)
    How do I book a speech for a future meeting?  How to enter the details of a speech that you would like to make.. - (15th February 12, 19:47)
    The Club 'Club Charts'  How to understand and get the best from the information presented in the ten charts. - (31st July 17, 08:20)
    Watch for updates  How to 'watch' an agenda or discussion topic for changes. - (15th February 12, 19:48)
    How do I join the Word of the Day contributors and what does it involve?  An explanation of what is needed in a Word of the Day entry.. - (24th March 07, 19:48)
Quality Clubs resource
What makes a Quality Club?
Efficient Organisation
Articles and tools to help with the administrative aspects of running a Quality Club. Includes explanations of the Club and District officer roles.
    Downloadable files  Download the planning calendar, Quality Club presentations and template forms. - (6th March 07, 14:08)
    Registering Club Officers with World Headquarters  Step-by-step procedure for online registration of Club Officers.. - (12th September 13, 15:35)
    Insurance  Cover for club meetings. - (24th November 06, 11:21)
    Club's Mailing Address  How to get World Headquarters mailings to the address you want. - (19th November 06, 12:11)
    Freebies  Free items at the WHQ store. - (6th January 07, 09:41)
    Proxies  Proxy Voting Forms. - (6th January 07, 09:52)
    Re-instated, transfer and dual members  How to register them. - (2nd April 07, 10:38)
   Toastmaster Officers
A description of the roles and responsibilities of the Club Officers.
      Club President  The role and responsibilities of the Club President. - (9th September 13, 06:56)
      Vice President of Education  The role and responsibilities of the Vice President of Education. - (9th September 13, 06:56)
      Vice President of Membership  The role and responsibilities of the Vice President of Membership. - (9th September 13, 06:52)
      Vice President Public Relations  The role and responsibilities of the Vice President Public Relations. - (9th September 13, 06:52)
      Secretary  The role and responsibilities of the Club Secretary. - (9th September 13, 06:53)
      Treasurer  The role and responsibilities of the Club Treasurer. - (20th September 06, 20:28)
      Sergeant at Arms  The role and responsibilities of the Club Sergeant at Arms. - (9th September 13, 06:54)
      Immediate Past President  The role and responsibilities of the Immediate Past President. - (9th September 13, 06:55)
      Club Officer Roles  Downloadable Training documents. - (11th June 11, 17:58)
      District Division and Area Officers
Descriptions of the roles and responsibilities of the District, Division and Area Officers.
        Elected District Officer Roles  Mission/purpose and qualifications. - (8th August 15, 21:33)
        Area Governor  The duties and responsibilities of an Area Governor. - (23rd October 06, 21:40)
   Officer Training
Articles and Links for District, Division, Area and Club Officer Training Materials.
      Officer Training  Programmes for the second session this Toastmaster year. - (24th January 07, 17:17)
   Starting a New Club
Instructions and all the forms you need to start a new club.
      Starting a Club - Tips  by Robin Chawner, founder of Solent Speakers. - (17th August 06, 09:28)
      Step-by-step process  Downloadable files. - (17th April 07, 18:13)
      Sponsors and Mentors  Helpers for new clubs. - (21st November 06, 23:30)
      New Club Material
New club PR material and ideas
        Posters for Club Start-up  Tips and Examples of Posters for New Clubs. - (9th February 07, 18:11)
        Brochures for Club Start-up  Tips and Examples of Brochures for New Clubs. - (10th February 07, 13:49)
        Presentations to Deliver at Club Start-up  Tips and Examples of Presentations to use at Demo/Publicity meetings. - (9th February 07, 19:16)
        Press Releases for Club Start-up  Tips and Examples of Press Releases for New Clubs. - (11th February 07, 21:36)
        Guest Information for Club Start-up  Tips and Examples of Guest Information for Club Start-up. - (10th February 07, 14:12)
Educational & Enjoyable Meetings
Articles and tools to help with preparing and conducting Quality Club meetings. Includes explanations of the meeting roles.
   Toastmaster Roles
Information about the roles at Toastmaster, suggestions and training.
      Toastmaster Roles Progression  A chart showing progression through the various meeting roles. - (17th November 06, 10:17)
      Invocation & Pledge of Allegiance  What does this role involve?. - (18th June 07, 23:21)
      Ballot Counter  What does the Ballot Counter do at a meeting?. - (18th June 07, 23:33)
      Jokemaster  Information about the Jokemaster role. - (27th July 07, 18:11)
      Quizmaster  Information about the Quizmaster role. - (27th July 07, 18:12)
      Chairperson  What does a Chairperson do at a meeting?. - (4th September 07, 06:10)
      Parliamentarian  Role of Parliamentarian. - (26th July 09, 09:56)
      CL Meeting Role Evaluator  Ensures each requesting member receives their meeting role evaluation for CL credit.. - (9th June 10, 17:57)
      Viewpoint  Expressing an Opinion and Inviting a Rebuttal. - (9th June 10, 10:22)
      Wordmaster  Word of the Day. - (24th October 10, 19:52)
      Video Master  The Role of Video Master. - (8th January 11, 04:34)
      Invocator (for meetings with no pledge of allegience)  As a non-denominational Christian Club, we take this time to contemplate our Lord’s presence in the meeting.. - (2nd April 11, 20:37)
      Officer of the Day  The Role of Officer of the Day. - (30th June 11, 19:56)
      Quizmaster  The role of the Quizmaster is to test the audience's listening skills. - (12th March 13, 18:12)
      Safety Moment Presenter  Role Information. - (10th June 13, 21:06)
      Inspiration  Information on the role of Inspiration for the Meeting. - (7th October 13, 22:38)
      Toast/Joke of the Day  Role Description. - (14th June 16, 18:46)
      Inspirational Instant  Information about the Inspirational Instant. - (29th November 16, 18:21)
      Keymaster  What are the responsibilities?. - (30th December 16, 00:17)
      Toastmaster
Information on the role of Toastmaster for the Meeting
        Toastmaster  What is involved in being a Toastmaster at a meeting?. - (18th September 06, 21:26)
        Toastmaster for meetings with a Chairman  Coordinating the flow of the formal speech segment by introducing speakers and evaluators.... - (2nd April 11, 17:23)
      General Evaluator
Information about the General Evaluator Role
        General Evaluator  What does the General Evaluator do at a meeting?. - (1st May 16, 12:12)
      Sergeant at Arms
Information on the role of Sergeant at Arms.
        Sergeant at Arms  What do I have to do?. - (23rd April 07, 13:14)
      Timekeeper
Information about the Timekeeper role
        Timekeeper  What does this role involve?. - (2nd April 16, 10:30)
        Timer Script  Information about performing the Timer role in a Toastmasters meeting. - (22nd July 15, 09:41)
      Grammarian & Ah Counter
Information on the role of Grammarian and Ah Counter
        Grammarian  The What?. - (9th September 06, 13:13)
        Ah Counter  What does the Ah Counter do at a meeting?. - (6th July 08, 12:46)
      Topics Master
Information on the role of Topics Master.
        Table Topics Master  What does this role involve?. - (13th December 16, 15:05)
      Evaluator
Information on the role of Evaluator or Topics Evaluator.
        Evaluation  What do I have to do?. - (19th January 17, 17:12)
        Leadership Evaluator  What to do when you are evaluating for CL credit. - (29th June 14, 01:10)
      Warm Up
Information about the 'Warm Up' role.
        Warm Up  What do I have to do?. - (9th September 06, 19:04)
      Reserve Speaker
Information about the role of reserve speaker.
        About the 'Reserve Speaker' role  A desription of what may be asked of you in this role.. - (9th September 06, 21:46)
      Speaking
This category covers various aspects of preparing and improving your speech.
        Prepared Speaker  Overview. - (9th September 06, 21:49)
        Useful resources when preparing a speech  Useful resources for quotes and ideas when preparing a speech. - (20th March 07, 00:09)
        Ten Top Tips for Terrific Table Topics  Suggestions for excellence in Table Topics. - (4th March 07, 16:12)
        First Timers  An informational guide to "going all in' on your first speech.. - (8th October 12, 17:25)
        Vietnamese Keyboard & Translation  Typing in Vietnamese and translation from English to Vietnamese. - (30th October 12, 18:16)
      Hospitality
Information about taking the role of 'hospitality' at a club meeting.
        Hospitality  What is expected from you when you take the hospitality role for a meeting?. - (12th April 06, 18:45)
        Greeter  The Greeter is responsible to warmly welcome guests and members.. - (22nd September 12, 21:23)
        Hospitality/Greeter  What does the Hospitality/Greeter do at the meeting ?. - (17th June 13, 10:46)
        Greeter  Summary of the Greeter role. - (1st April 14, 19:18)
   Meeting Ideas
Ideas for More Exciting Meetings.
      Table Topics  Add variety to your Table Topics. - (10th June 16, 09:04)
      Articles and downloadable files on Meetings  Articles, links and downloadable files with sample meeting agenda etc.. - (14th August 06, 21:14)
      Better than TV!  An audience-orientated approach to club meetings. - (10th September 06, 16:27)
      Silly Games  Fun items for inclusion in meetings. - (17th August 06, 16:03)
   Toastmaster Manuals
A summary of the content in each of the Toastmaster Manuals.
      Advanced Communication manuals  Brief overview. - (13th June 14, 01:12)
      Competent Communication manual  The 10 projects and a 'CC slip'. - (29th January 08, 15:33)
      Competent Leadership manual  The 10 projects, roles and clarifications. - (4th March 07, 17:32)
      The Successful Club Series  Description of modules from the Successful Club Series. - (14th June 14, 09:32)
      The Leadership Excellence Series  Description of modules from the Leadership Excellence Series. - (25th June 14, 00:26)
      Advanced Communications Manuals  Full list of projects from each of the Advanced Manuals. - (23rd February 07, 22:33)
      The Better Speaker Series  Description of modules from the Better Speaker Series. - (14th June 14, 09:36)
   Contests
Information on roles at a contest and organising a contest.
      Judge and Tiebreaking Judge  Checklist for Judges other than Chief Judge. - (24th November 06, 12:04)
      Contests - An Overview  Includes a description of each type of Contest. - (16th August 06, 12:21)
      Area and Division Contests  Checklist for Area/Division Governor. - (21st September 06, 17:58)
      Contest Chair  Checklist for the Contest Chair. - (27th March 14, 10:49)
      Chief Judge  Checklist for the Chief Judge. - (20th February 07, 12:10)
      District 71 Contest Directive  Directive for the number of Contestants 2006-7. - (1st January 07, 08:18)
      Sample Contest Agenda  Downloadable template for the Autumn & Spring Contests. - (16th January 07, 10:46)
      Club Contests  Checklist for Clubs. - (20th February 07, 12:14)
Maximum Achievements
Articles and tools to help the club achieve goals and awards. Includes explanation of the Distinguished Club Programme.
    Other Programmes  Details of Success/Leadership modules and Accredited Speaker programme. - (16th August 06, 12:44)
    Educational System - Changes  An explanation of the changes for those familiar with the old system. - (26th August 06, 21:33)
    Educational System Changes - Frequenty Asked Questions  Q and A on the July 2006 changes. - (15th August 06, 01:02)
    Educational System - Summary  The Communication and Leadership tracks in brief. - (14th May 16, 18:55)
    Educational System - Details  Details of the Communication and Leadership tracks. - (9th January 16, 13:13)
    Distinguished Club Programme  DCP summary and training aid. - (4th March 07, 16:05)
    Membership Award Scheme  1st February to 31st March 2007. - (6th October 06, 16:15)
   Mentoring
Articles on Building a Mentoring Program in Your Club.
      Mentoring  Supporting a new or existing member. - (21st May 06, 11:12)
      Links and Documents on Mentoring  Links and documents that may be downloaded. - (4th March 07, 17:30)
   Competent Leadership
Information about the competent leadership track
      Competent Leadership manual  Link. - (17th November 06, 10:19)
Publicity
Promoting Toastmasters and your Club
    Promotional Presentations  Presentations about promoting your club. - (23rd January 07, 11:20)
    PR Never Sleeps  PR suggestions for all the year. - (28th November 06, 20:21)
    Publicising Contests  Have you considered the excellent PR opportunities of Club, Area and Division Speech and Topics Contests ?. - (28th November 06, 20:23)
    Press Releases - Useful Tips  Guidance on "Press Releases" - and specifically with respect to Contests. - (28th November 06, 20:25)
    Club Open Nights  Promoting with Open Evenings. - (28th November 06, 20:28)
    How do you use the Web to promote your Club?  Using Community and Club Websites - and of course the District Website. - (12th December 06, 01:19)
   Marketing and Membership Building
Promoting and Marketing Your Club.
      Posters and Flyers  Example leaflets from our clubs. - (1st January 07, 08:19)
      Links to Other Resources  Links to Marketing resources on other web-sites. - (14th August 06, 23:46)
      Club Growth  Links to Articles on Club Growth. - (1st September 06, 00:17)
      Radio and TV Interviews  Recordings of broadcasts in District 71. - (1st January 07, 08:20)
      Recognising Membership Building  Cubs getting recognition for the hard work they put in each year to gain new members. - (15th September 06, 11:51)


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