Minutes of Speakers Pipeline Toastmasters Club Executive Council Meeting July 18, 2017
The Executive Council meeting convened on July 18, 2017, at 12:00 PM, with Braxton Bauzon, Gary Dawson, Loretta Gibbons, Melissa Knive, Yanyi Tan, and Kamal Tauh, present.
The meeting was called to order at 12:00 PM
1. Leadership Handbooks
a. Handbooks Distributed to all Executives b. Executives confirmed understanding of their roles
2. Officer Training
a. 6 out of 7 Officers have been trained b. All training costs have been reimbursed out of petty cash
3. Executive Council Contact Information
a. All contact information is confirmed. b. The preferred communication method is with personal email addresses. c. Yanyi will create a new email for Toastmasters correspondence and will update the Toastmasters International website.
4. Executive Meeting Frequency
a. Executive meetings will be held bi-monthly
5. Treasurers Report
a. Bank Balance: $330.99 b. Petty Cash Balance: $50.00
6. Meeting Location Change
a. Effective September 6, 2017 the weekly meetings will be held at ATCO Centre I, 9th floor, 909 11 Ave SW b. Braxton will confirm room availability c. Members will be notified as soon as the room is confirmed
7. Club Success Plan
a. Loretta reviewed the plan and will submit to the Area Director at the next Area Council Meeting b. Membership Status: 12 Active, 7 moved, 3 inactive, 2 unknown c. Yanyi will follow up with inactive and unknown members d. Membership Goal: Have 8 new members and a member total of 25 by June 2018 e. DCP Goal: Become Presidents Distinguished. We have enough members achieving awards over the next year to achieve Select Distinguished status in the DCP program as long as we meet our membership target. We need 2 more CC's to achieve our goal of President's distinguished status.
8. Fall Club Contests
a. Discussed dates for the Club Contest and we will hold it on Wednesday, September 27, 2017. b. We need to spread the message and ask for participants at the next meeting.
9. Club Proxy for International Convention
a. Loretta will submit our club proxy and will vote yes each of the 7 proposals b. Proposals are viewable here: https://www.toastmasters.org/about/board-of-directors/proposals
Our Next Executive Meeting is September 12, 2017
Meeting adjourned at 12:55 PM.
Distribution: Executive Council and Speakers Pipeline Blog on easy-speak
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