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Please visit: https://7922.toastmastersclubs.org/index.cgi?memberlogout

   

Descriptions of Club Officer Positions
The President, is the Chief Executive Officer of the club,responsible for:
Presiding over club and officer meetings
Encouraging the club to achieving Distinguished Club recognition and recognizing member accomplishments
Providing the supportive club environment members need to fulfill their self-development goals
Helping the club retain members and recruit new ones
Verifying education, approving requests, and tracking Pathways as one of the Base Camp Managers
Leading and guide the Club in accomplishing its short and long-term goals
Participating as a member of the Area Council
Attending District Council meetings
Attending the TI District Annual Convention or assigning your proxy to an attending delegate

The Vice President Education, is the Club Educator responsible for:
Ensuring all members continue their progress toward their individual educational goals
Creating and publishing the club's meeting schedules
Managing the process of members completing education awards and all aspects of educational programs within the club
Verifying education, approving requests, and tracking Pathways progress as the Base Camp Manager
Submitting award applications to TI via Club Central when all requirements are met
Planning speech contests
Managing the mentor program
Orienting new members on how to use the education program
Attending Club Officer Committee meetings
Participating as a member of the Area Council
Attending District Council meetings

The Vice President Membership, is the Club Executive Sales Officer responsible for:
Recruiting New Members to continually increase membership
Conducting/promoting ongoing membership-building programs: membership drives, the Smedley Award, Talk Up Toastmasters and Beat the Clock
Assisting guests: Answering emails, phone calls and other inquiries, inviting them to visit the next club meeting, greeting and making them feel welcome, asking them to fill out a Guest Information Card and Badge and giving them a Guest Packet
Following-up with guests after the meeting
Processing Membership Applications
Conducting new member orientation
Attending the Club Officer meetings
Participating as a member of the Area Council

The Vice President Public Relations (VPPR) is responsible for coordinating an active public relations (PR) and publicity program in the club. By establishing and maintaining lines of communication between the club and its members, as well as between the club and the public, the VPPR will increase awareness of Toastmasters through local news and social media. The responsibilities of the VPPR are:
Protect the Toastmasters brand.
Develop a public relations plan:
Review and use the PR tools and resources available to you.
Set goals: Review and evaluate your club's previous PR efforts, current objectives and tactics to reach goals.
Determine the PR budget for your club’s PR program.
Create a publicity calendar to determine when and how you will promote your club.
Indicate the vehicles and tools you will use to attract and connect with fellow members (internal audience) and news media (external audience), including club news releases, websites and social networking sites.
Communicate Toastmasters’ key messages when writing news releases and while speaking to members, potential members and journalists.
Be Persistent. Working with the news media takes patience and time. Mondo Times is a great resource for finding local media contacts. Don’t give up.
Collaborate with your club leaders to discuss your PR plan, activities and initiatives.
Monitor status toward your goals. Report progress, activities and news coverage to club and district leaders by email.

The Secretary is the Club’s record keeper responsible for:
Taking the minutes at each club meeting and officer meeting
Maintaining club files, including meeting minutes, resolutions and correspondence
Updating and distributing roster of current paid membership in the club's information systems
Reporting new elected officers to Toastmasters International via Club Central
Supporting the Vice President Education as Pathways Base Camp manager by completing Base Camp manager tasks
Attending the Club Officer meetings

The Club Sergeant-at-Arms is the Logistics Manager responsible for:
Keeping track of the club’s physical property
Reserving the meeting place, obtaining a new space when necessary and maintaining contact with the people who manage the space
Arriving early to prepare the meeting place and staying late to stow all of the club’s equipment
Assisting guests: greeting and making them feel welcome, asking them to fill out a Guest Information Card and Badge and giving them a Guest Packet
Preventing interruptions during meeting and performing any necessary errands
Assisting with club Contests
Maintaining Club supplies and displaying promotional materials
Collecting ballots and tallying votes for awards when necessary
Attending the Club Officer meetings


​The Treasurer, is the Club’s record keeper and responsible for:
preparing and oversee the club budget
Managing the club bank account if applicable
Preparing and sending membership dues statements to members by September 1 and March 1
Collecting and submitting Membership Dues Payments to TI via Club Central (Clubs must have at least 8 paid members to stay active)
Paying Club bills
Attending the Club Executive meetings
   

There is a formula to writing a speech: 9 segments divided by 3 sections. This format can be used for a speech of any length – the only thing that changes is the amount of content you choose!

When selecting your topic use the KISS method – Pick something Simple, which will be Heard, Understood and Remembered!  Your speech should have one of three objectives: Persuade, Inform, or Inspire.

 

The speech template is split into three segments, each consisting of three parts. The nine points of your speech will be easy to remember and makes up a simple structure:  

Section A – The preview

Segment 1 – Get Their Attention

Segment 2 – What’s the topic?

Segment 3 – Give them a Taste

Section B – The Body

Segment 4 – Point 1

Segment 5 – Point 2

Segment 6 – Point 3

Section C – The Conclusion

Segment 7 – Summary

Segment 8 – The Message

Segment 9 – Tying it in

Now doesn’t this format sound familiar? I know what it is! It’s the same format for writing an essay. If only those high school and college essays were so easy then, but hey you got this.

 

What’s that? You’ve never seen this before? I must be crazy to think this is as simple as writing a high school essay. Okay, let’s dig a little deeper.

Section A - The preview

Segment 1 - Getting the Audience’s Attention – Opening lines: The opening few seconds are crucial to grabbing the audience’s attention – use a quote, ask a question – do something that is going to make everyone sit up and listen!

Segment 2 - What is the subject matter? Is there a simple message you want to convey? Clearly state the message you want to leave with the audience.

Segment 3 -   Preview – What is going to be discussed …brief overview of the main highlights from Section B.

Section B – The Body

The body of your speech should be organized as follows:

Segment 4 - First piece of information

Segment 5 - Second piece of information

Segment 6 - Third piece of information

By selecting just three pieces of information to focus on – the power of three – you will find that is enough to convey your message, but not so much that the listeners will forget the points by the end of the speech.

Section C – The Grand finale

Segment 7 – Summary: Now briefly summarise the speech highlight using the same highlights give in Section but throw in a twist and present those same highlights from a different angle.

Segment 8 - Tie the summary of the speech back to the simple, succinct message set out in Section A to loop the message – to this part of your conclusion. Repetition and resonation are important elements of public speaking.

Segment 9 - Refer to your attention grabber by using the same quote or question you used at the very beginning to round out the speech, showing your audience how it’s all tied together.

 

Yeah, but you still think it’s crazy to associate a speech format to the format for an essay? What are the three rules to writing an essay?

  1. Tell them what you go are going to tell them.
  2. Tell them three details or three arguments.
  3. Tell them what you told them.

Not so far fetched right?

Remember you don’t have to write out every word of the speech. In fact, writing out your speech could cause you trip over your self if you missed a word or phrase. All you have to remember is the 9 segments. And, if you have a hard time with the 9 segments just focus on remembering Section A as one item, the three points in your body, and Section C as one item. Five isn’t so scary right? 

Remember Toastmasters is a safe place, a place to learn and grow. Even the best Toastmaster has a bad speech now and then. And I can’t wait to see you give your next speech.

   

Links to Online Toastmasters' Resources

Public speaking skills may be key to your career growth. Take a look at these online resources you can count on.

Official Toastmasters International YouTube Channel

Toastmaster International Magazine

Toastmaster Navigator - The Navigator is filled with essential information about the Toastmasters journey. Use it to help you begin your journey and support your progress. ** Requires Toastmasters.org login **

Toastmasters International - Resources page - Public Speaking Tips, Video Library, Toastmaster Magazine, Leadership Articles, Club Experience, Education Program, Region Maps

 

Articles

3 Strategies to Persuade Any Audience

We Analyzed 100 Million Headlines. Here's What We Learned (New Research)

Apps for Speakers

4 Powerful Public Speaking Tips From TED Curator Chris Anderson

 

Books

TED's secret to great public speaking

The One Minute Presenter

How to Deliver a TED Talk

Sales Talk

 

Online Courses

How to make a great presentation - TED

   

 

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